Nanoco Group PLC

Nanoco is committed to complying with all aspects of the data protection legislation in its handling of personal data. Nanoco’s policy is to ensure that such information is only stored, processed and disclosed when business needs require and, where necessary, to obtain all appropriate consents from individuals who are the subject of such information. Nanoco is also committed to allowing individuals appropriate access to information held about them, to a process for updating and/or destroying out of date information and to request to be forgotten where there is no legal requirement for personal data to be kept by the company.

Nanoco is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. Nanoco audits its data processing activities regularly and maintains compliance with all relevant current legislation; currently the General Data Protection Regulation (GDPR)

This privacy policy applies to individuals interacting with Nanoco via our website, email or telephone in the following areas: Website users; Clients (potential and existing); Suppliers (potential and existing) Shareholders (potential and existing)

There is a separate privacy policy for Job Applicants which can be found in the ‘Join Us’ section of our website.

This privacy policy will inform you as to how we look after your personal data when you visit our website. This policy will also tell you about your privacy rights and how the law protects you.

This privacy notice covers the following areas and you can click through to each area from the list:

Who we are and how to contact us
What information does the company collect?
How is this information collected?
Where is this data stored?
Why does the company process personal data?
Who has access to the data?
How does the organisation protect data?
How long does the organisation keep data?
Your rights
Automated decision making
Cookies/Site Tracking

WHO WE ARE AND HOW TO CONTACT US

Nanoco is the controller responsible for your personal data

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.

Data controller: Nanoco Technologies Ltd (Nanoco)
Data protection Lead: Mr Joao Teles
Contact via Information Security Management E:ISM@nanocotechnologies.com; T:01616037900

WHAT INFORMATION DOES THE COMPANY COLLECT?

We only collect contact information that you supply to us via your email or telephone enquiry. We may ask for further contact details including your name, address, telephone number, and email address, as well as relevant company information and information relating to your area of interest if your enquiry leads to a working relationship between you and/or your company and Nanoco.

HOW IS THIS INFORMATION COLLECTED?

We only collect contact information that you supply to us via your email or telephone enquiry. Any additional information that is required to be collected in order to respond to your enquiry or to establish a working relationship, will be collected via an email request or by telephone from Nanoco employees responsible for Sales & Marketing, Supply Chain or Investor Relations.

The company may also collect personal data about you from third parties, such as information from credit reference agencies if you are an existing or potential client or supplier.

WHERE IS THIS DATA STORED?

Data will be stored in a range of different places on Nanoco’s internal server network, including the companies ERP system if you are a Customer or Supplier and on other IT systems (including email). If you are a Shareholder, your data will be managed by our Registrar and stored on that third party system. All third parties working with Nanoco are compliant with data protection regulations governed by the General Data Protection Regulation and Nanoco has verified this.

WHY DOES THE COMPANY PROCESS PERSONAL DATA?

We only collect information that you supply to us via email or telephone enquiries or from direct interaction with you via email or telephone. This is used for various reasons depending on the nature of the interaction. This could be to:

  • advise you of relevant product information
  • contact you to establish your research interests with a view to a possible partnership project
  • address an investor relations query
  • pursue a potential business relationship as a customer or supplier

The company has a legitimate interest in processing personal data for the above listed purposes in order to operate its business effectively and where you are a customer or supplier, to enable the performance of a contract with you.

WHO HAS ACCESS TO THE DATA?

Your information will be shared internally for the purposes listed above. This includes members of the Sales & Marketing team, Members of the Finance and Supply Chain teams and members of the Investor Relations team. This access is restricted to those staff where the data is necessary for the performance of their roles.

The company will not share your data with third parties, unless your enquiry needs to be handled by third parties working with Nanoco, such as the Registrar.

The company will not transfer your data outside the European Economic Area.

HOW DOES THE ORGANISATION PROTECT DATA?

The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Internal sharing of your data is limited to those directly involved in dealing with the nature of your enquiry, or servicing the existing business relationship. Your data is stored on Nanoco’s servers which are protected in accordance with our Information Security Policy that is managed by the Information Security Management forum (ISM)

HOW LONG DOES THE ORGANISATION KEEP DATA?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Our standard retention period, unless required to be otherwise by other legal or reporting requirements is six years.

YOUR RIGHTS

As a data subject, you have a number of rights. You can:

  • Request access and obtain a copy of your data;
  • Request rectification requiring the company to change incorrect or incomplete data;
  • Request erasure requiring the company to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
  • Request restriction of processing This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
  • Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine- readable format on encrypted media. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
  • Object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing.
  • Withdraw consent at any time where we are relying on consent to process your personal data.

If you would like to exercise any of these rights, please contact Nanoco’s Data protection Lead via Information Security Management:

Joao Teles E: info@nanocotechnologies.com T: 01616037900

If you believe that the company has not complied with your data protection rights, you have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

AUTOMATED DECISION MAKING

Nanoco does not carry out any profiling or automatic decision making using your personal data.

COOKIES/SITE TRACKING

Use of Cookies

Supporting Site Information

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. We use cookies for the following general purposes:

Analytical cookies: These persistent cookies are used to recognize and count the number of visitors as well as providing other information about the visit such as duration, route through the site and what sites the visitor came from. This information helps us to improve the way our site works, for example by making sure users find what they need easily. These cookies are provided by Google.

Advertising and Third party cookies: We do not use persistent cookies or similar technologies (known as action tags, single pixel gifs and web beacons) to provide country-specific content or assess information about your visits to this site. These cookies may be used within third party advertisements on the site.

The table below gives more details about the specific cookies that may be used and why.

Cookie Name Purpose More Information
Google Analytics _ga
_gat
_gid
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Click here for an overview of privacy at Google. 

This cookie is deleted at the end of your session.

Cookie Consent catAccCookies Cookie set by the UK cookie consent plugin to record that you accept the fact that the site uses cookies. Duration: 30 days
Amazon Web Services AWSALB Cookie set by Amazon Web Services Load Balancer to preserve server session stickiness This cookie is deleted 1 week after creation.
Laravel Laravel_session Laravel is used to deliver tools such as Share Price Charts, Widgets etc…
Cookie set by Laravel framework to preserve session data.
This cookie is deleted 2 hours after creation.
  X SRF-TOKEN Cookie set by Laravel framework to protect against cross-site exploits. This cookie is deleted 2 hours after creation.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout

How to Refuse the Use of Cookies

Most web browsers allow some control of most cookies through the browser settings. You may refuse the use of cookies by selecting the appropriate settings in your browser. However, if you do this you may lose some useful functionality such as personalisation and ‘keep me signed in’ and ‘remember me’ features.

How to Disable Cookies in Your Browser

Here’s how to prevent new cookies from being installed and how to delete existing cookies. The exact procedure depends on which browser you are using.

Internet Explorer

To prevent new cookies from being installed and delete existing cookies:

http://windows.microsoft.com/en-GB/internet-explorer/delete-manage-cookies

Firefox

To prevent new cookies from being installed:

https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

To delete existing cookies:

https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored

Google Chrome

To prevent new cookies from being installed and delete existing cookies:

https://support.google.com/chrome/answer/95647?hl=en

Safari

To prevent new cookies from being installed and delete existing cookies:

http://help.apple.com/safari/mac/8.0/#/sfri11471